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Contractor Forms 2025

Wednesday 6th - 10th May 2026

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Contractor Forms 2025

Please go to “Introduction” first and follow instructions within.

NB: All Forms, Required Documents and the Checklist must be completed/submitted no later than 28th February 2025.

Contractors 2025

Consolidated Contractor Forms

Step 1 of 7 - Contractor Details

14%

Name of Company / Contractor*
Name*
Position*
Email*

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Provision and Use of Work Equipment Regulations 1998 (PUWER)

These Regulations, often abbreviated to PUWER, place duties on people and companies who own, operate or have control over work equipment. PUWER also places responsibilities on businesses and organisations whose employees use work equipment, whether owned by them or not.

PUWER requires that equipment provided for use at work is:
* suitable for the intended use
* safe for use, maintained in a safe condition and inspected to ensure it is correctly installed and does not subsequently deteriorate
* used only by people who have received adequate information, instruction and training
* accompanied by suitable health and safety measures, such as protective devices and controls. These will normally include emergency stop devices, adequate means of isolation from sources of energy, clearly visible markings and warning devices
* used in accordance with specific requirements, for mobile work equipment and power presses etc

Some work equipment is subject to other health and safety legislation in addition to PUWER. For example, lifting equipment must also meet the requirements of LOLER, pressure equipment must meet the Pressure Systems Safety Regulations and personal protective equipment must meet the PPE Regulations.
PUWER Confirmation*
- I confirm I have read and understand these requirements

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Insurance Details:
Liability Insurer's Name*
Policy No*
Expiry Date of Insurance*
Employer's liability: Minimum indemnity £10,000,000
Public / Products liability: Minimum Indemnity £2,000,000 any one claim / unlimited
Excess in £*
Confirmation that the policy contains a Principals clause*
- Yes
- No
Professional Indemnity / Errors and Omissions if applicable:
Insurer's Name
Policy No
Expiry Date of Insurance
Amount of indemnity in £
Excess in £

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To be completed by all contractors/providers of services who have equipment on site and do not hold their own insurance. For any queries please contact info@badminton-horse.co.uk
Do you have your own All Risks Insurance*
- Yes
- No
N.B. Please note that our insurance will not in any case cover your equipment unless you report any loss or theft (within 14 days maximum) to both our office and to the Police (and get a crime reference number).
Description of Equipment*
Replacement Value (excluding VAT)*
Confirmation*
- I confirm the above details are correct

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Please complete this section so that we can comply with the CDM Regulations. You only need to complete this form if your company is going to be onsite at Badminton between 3rd March-5th May 2025.

You have to nominate your “Designer” whose “main duty is to eliminate, reduce or control foreseeable risks that may arise during construction work”, and also tell us what days you will be on site and the maximum number of people you will have on site on any one day.

For clarification, our “site” is the central area only, i.e. the Trade Stand area, Main Arena etc. bounded by the Lake to the east and the Deer Park Fence to the west.

Pre Event: 3rd March-5th May 2025

During this period you will then have to ensure that our Site Manager, Harry Verney is notified of how many people you have on site each day.
Is your company going to be onsite (as described above) at Badminton between 3rd March - 5th May 2025?*
- Yes
- No
Dates / Days on site (including Subcontractors)*
Maximum number of people (including Subcontractors) working on site on any one day*
Nominated "Designer"*
Contact details of "Designer"
Address*
Phone*
Mobile*
Email*

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Please complete this section so that we can comply with the CDM Regulations. You only need to complete this form if your company is going to be onsite at Badminton between 12th May-31st May 2025.

You have to nominate your “Designer” whose “main duty is to eliminate, reduce or control foreseeable risks that may arise during construction work”, and also tell us what days you will be on site and the maximum number of people you will have on site on any one day.

For clarification, our “site” is the central area only, i.e. the Trade Stand area, Main Arena etc. bounded by the Lake to the east and the Deer Park Fence to the west.

Post Event: 12th May-31st May 2025

During this period you will then have to ensure that our Site Manager, Harry Verney is notified of how many people you have on site each day.
Is your company going to be onsite (as described above) at Badminton between 12th May-31st May 2025?*
- Yes
- No
Dates / Days on site (including Subcontractors)*
Maximum number of people (including Subcontractors) working on site on any one day*
Nominated "Designer"*
Contact details of "Designer"
Address*
Telephone*
Mobile*
Email*

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Required documents
Liability Insurance Certificate*
Please upload current Insurance Certificate and (if applicable) send renewed certificate at later date by email to info@badminton-horse.co.uk which will be valid for the period of Badminton 2025

Files can be provided as Word, PDF or Excel.
Accepted file types: doc, docx, pdf, xls, xlsx, Max. file size: 15 MB.
Safety Policy Statement*
Files can be provided as Word, PDF or Excel.
Accepted file types: doc, docx, pdf, xls, xlsx, Max. file size: 15 MB.
Do you have 5 or more employees?*
- Yes
- No
Risk Assessment Certificate*
Files can be provided as Word, PDF or Excel.
Accepted file types: doc, docx, pdf, xls, xlsx, Max. file size: 15 MB.
Radios
Use of radios / Walkie Talkies*
Contractors are not permitted to use 2 way radios, unless specifically authorised by the Horse Trials Office. Authority will only be given on the advice of our Radio Communications Consultants and if frequencies do not conflict with any of those used by the Event. Please apply by email to info@badminton-horse.co.uk should you wish to ask for permission.
- We will not be using any radios
- We will/have email(ed) info@badminton-horse.co.uk to ask permission to use 2 way radios
Access to Badminton
On Monday and Tuesday of the Event week, all vehicles will require a "Temporary Service Vehicle" pass(es). These Temporary Service Vehicle labels will be valid for Monday 5th and Tuesday 6th May. NB: No vehicle passes required prior to and including Sunday 4th May. Contractors/Providers of Services are requested to ensure that their drivers/sub-contractors are aware of these arrangements and are equipped with "Temporary Service Vehicle" labels if required to access the Tradestand/Central area. If they do not have one of these labels they will be liable to pay £100 to gain access to the Tradestand/Central area which will be payable by card only and refunded when they leave the site on the same day.
Temporary Service Vehicle passes (please state number required or 0 if nil)*
(in order to gain access to Badminton Horse Trials Monday 5th & Tuesday 6th May)
Identity Wristlets*
Please state number of employees on site between Monday 5th May and Sunday 11th May in order we can issue the correct number of wristlets. These wristlets will be issued to the person in charge for distribution to staff.
Confirmation*
- I confirm I have read and understand these requirements

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