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Exhibitors Introduction

BADMINTON HORSE TRIALS 2023

As you will see there are three other boxes which contain the following:

 

Documents

 

  • Tradestand Numerical List 2023
  • Tradestand Regulations as at March 2023
  • Tradestand Contractors
  • Pre-Event Access
  • Tradestand Radios
  • Banking Facilities
  • Public Liability Insurance Note – Reminder
  • Powerline Electrical Requirements Form
  • EcoVoltz Electric Bikes
  • Health & Safety Policy Statement 2023
  • KBIS Leaflet
  • Air Ambulances UK (Charity 2023)
  • Relish Catering Leaflet
  • Tradestand Fire Regulations
 Site Plan

 

  • Plan of Tradestand Area (which shows which loos/showers & food concessions will be open on your arrival at BHT)

 

 

 Getting To Badminton

 

  • Map and details showing route for Exhibitors and their contractors prior to the start of the Event.

 

NB:  All documents can be downloaded.

 

Please ensure the person who will be in charge of your stand is forwarded a copy of the Trade Stand Regulations together with any other relevant documents above.

 

PASSES & BADGES
You will receive these by post.  If nothing is received by 5th April, please notify us immediately.

 

NB: ALL PARKING & ADMISSION TICKETS MUST BE PURCHASED IN ADVANCE – THERE WILL BE NO SALES/ENTRY AT GATE FOR ANYONE WITHOUT PASSES/TICKETS

 

ARRIVAL

All Exhibitors who have ordered a tradespan pavilion from us should note that this will not necessarily be completed until Tuesday 2nd May.  Please contact us if you need to have it ready any earlier.
Please see “Documents” for Tradestand Contractors note regarding the arrival and putting up of trade stand marquees or units.  If you are employing a contractor please see this brief is passed to the person concerned and also details of Pre-Event Access (also in “Documents”).

ELECTRICITY SUPPLY

For the avoidance of doubt, please remember that no generators may be used in the Trade Stand area – book electricity direct with Powerline by 1st April if you need it.  See ‘Documents’ – Powerline Electrical Requirements Form (This closing date will be strictly adhered to).

Please note there will be skeleton (see Tradestand Regulations – Page 7 (Security)) day and night security on site (but we cannot accept any liability for any loss or damage to your unit).

WHAT 3 WORDS

We encourage you to use this method on your socials, etc. to inform visitors where you are sited in the tradestand area.

SUNDAY A.M. (7th May) 

Traffic in and out of Badminton Village and the surrounding area is very heavy from early morning.
Therefore, if you have to leave the site early Sunday morning please remember there is a one-way traffic system in place and it is likely to take you longer than usual to re-enter on your return.

TRADESTAND CAMPING
Please note, with regard to the ▲ Tradestand Camping pass: If vehicle leaves the Event grounds between Thursday 4th and Monday 8th May – re-entry is prohibited.  Please note:  Exhibitors must wear Tradestand wristlet when driving/walking in and out of Tradestand Camping Area.

WI-FI
Wireless Solutions are our Wi-fi provider for 2023.  Details were sent under separate email dated 15th March 2023.  NB. Please make sure your equipment is compatible with Wireless Solutions connection.

DANCO TENTAGE / FURNITURE

If you need any further items, e.g. furniture, screens, etc. please get in touch with the Badminton Horse Trials Office before 1st April (a 15% surcharge applies).  No reservations to go via Danco direct.  During the event additional furniture might be available but flooring, screening, etc. will not be able to be supplied.

PHOTOCOPYING

Charlie Barker will be available to do small amounts of photocopying (at the Event Organiser’s office).

CALOR GAS/CAMPING GAZ

These items will be available via the Village Shop and also Caravan Hire Ltd. who will have a compound in the Public Camping Site (in the village).  The compound will be open during the following times only:
Thursday 4th – Sunday 7th May:                 7 a.m. – 10 a.m. & 5 p.m. – 8 p.m.

Alternatively if you wish to place an order for gas please telephone Darren Oliver on his mobile: 07960 403519.                                                                   

FIRE EXTINGUISHERS
Please do not forget to bring them! Also ensure you abide by the “Tradestand Fire Regulations” – see documents. 

LOOS & SHOWERS

There are 2 locations reserved for you – they will be fenced off and kept open all day.  Access will be with a Tradestand ID Wristlet.

FOOD & DRINK

 The Pig & Whistle pub is situated adjacent to the Big Screen and will be open as usual Thursday 4th – Monday 8th May – 11am – 6pm.  It will also be open on Thursday, Friday, Saturday and Sunday evenings 6pm – 11pm, principally for exhibitors. Several of the mobile caterers in this area are open for breakfast every day.  Details of the Lakeside Bar which will also be open every evening, can be found at: https://www.badmintonlakeside.co.uk

SUSTAINABILITY
Our aim for 2023 is to continue to drive sustainability and we will be looking to exhibitors to please support this cause.  It is intended to sell water in cans and to encourage people to bring their own water bottles.  Water fountains will be provided. We would also ask exhibitors to move away from plastic shopping bags as this will also be a requirement within the next few years.  (See Tradestand Regulations – Page 7).

The use of cable ties should be restricted to a minimum.  (Any used, broken cable ties must be carefully removed during breakdown of site).

Here is how you can also help us:

1.  Bring your refillable water bottles (and bowls for thirsty dogs!) and top up using our free water stations around the event.

  1. Remember to bring your reusable shopping bags.

EVENT MOBILITY SCOOTERS

Please note those hiring these scooters have been advised that they are not allowed to drive them within a tradestand.

TRADESTAND COMPETITION

There will again be a competition for the Best Presented Tradestand – in 3 categories – Large (9m frontage or more), Small (6m or less) and Multiple Marquee (i.e. for exhibitors inside Country Living, Rural Crafts, World of the Horse, Heart of England Pavilion, The World of Food & Drink).

In each category there will be 3 prizes, generously sponsored by Wadworth & Co. Ltd.

Judging will take place on the Friday.


CRIME & SECURITY
While the incidence of crime here is low, it does happen!  Please be vigilant, especially when setting up, opening up, etc. – if you leave your stock vehicle open, something will disappear!  Any loss or theft of goods or equipment must be reported immediately both to the Organisers Office and to the Police, and a Crime Reference No. obtained from the latter.

The Onsite Security Company WH Security can be contacted via: 

Duty Phone Number: 07989 414848 and in an Emergency on 07407 000999

 

NIGHT CLOSURE

The site will be closed at night between the hours of 11.30 p.m. and 6.00 a.m.  In an emergency, the only access in/out of the site will be via “Lambing Pen Gate” (see map within “Getting to Badminton”).  Kennels Lodge Gates will be locked.


SITE / TRADESTAND MANAGERS

Our Site Manager is HARRY VERNEY, assisted by Roddy Macgregor, Randall Cowell, Dan Poole, Wayne Rowlands and Fraser Bush.  Paul Hooper will be our Tradestand Steward whilst the Event is on.  Pauyl will deliver a free programme to your stand, probably on the Thursday.  They are here to help you and can be contacted via the Event Organiser’s Office (where we also are ready to assist whenever possible).

We look forward to seeing you in May.

 

Mrs. Jane Tuckwell
Event Director

March 2023